Costs and Activities
Download our Budget Narrative and Spreadsheet Template
This is a general template used for MFH grants, unless otherwise specified in the Request for Application(s).
A separate cost proposal is required if responding to a Request for Scope of Service or Request for Service Proposals.
Allowable Costs and Activities
MFH will consider funding the following types of activities and expenses for grants as part of a proposed project:
- Salaries and benefits for staff
- Cost of direct clinical care for the uninsured and underinsured
- Conferences or symposia
- Equipment (see Limited Allowable Costs and Activities section below for details)
- Printing, publications or media projects
- Support of health professional training and workforce development
- Indirect expenses (up to a maximum of 15% of compensation expense only – see Limited Allowable Costs and Activities section below for details)
- Support for advocacy activities that are consistent with MFH’s mission and tax-exempt status
- Consulting projects to help an organization improve its capabilities, capacity, efficiency and/or effectiveness
Limited Allowable Costs and Activities
MFH will consider funding the following types of activities and expenses, subject to the limitations stated:
- Capital Construction: Considered only where construction is required to meet a specific project’s objectives and represents no more than 25 percent of the funding requested from MFH or $75,000, whichever is greater. Capital construction and renovations are not funded under General Operating Support and General Support for Advocacy grants.
- Benefits and Payroll Taxes*: For each full-time employee supported with Foundation funds, benefits and payroll taxes may only be requested for:
- federal, state and local taxes
- health insurance related only to the Foundation funded employee**
- life insurance related only to the Foundation funded employee**
- disability insurance related only to the Foundation funded employee**
- retirement related only to the Foundation funded employee
*Foundation reserves the right to request further information and may negotiate the rate.
**Do not include retiree benefits other than 401(k), 403(b) or pension.
- Indirect Expense: Indirect expense includes general organizational expenses such as executive management time, finance, occupancy, grants management, liability insurance, utilities, and facility maintenance, etc. in support of employees who provide services directly related to the project. The Foundation will consider indirect expenses up to a maximum of 15% of total compensation expense only (total compensation includes salary and benefits and payroll taxes expense).
- Equipment: MFH prefers to pay actual costs of use of major equipment required to accomplish the objectives of a project. Acquisition of expensive equipment (value >$10,000) is permitted only when such equipment is required to meet a specific project’s objectives. When equipment is dedicated to an approved project less than 80 percent of the time, sharing of costs with other sources is required.
- Research: MFH will support research designed to improve methods for health services delivery, or to develop more effective public health programs provided such research is an integral part of a project funded in whole or in part by MFH. The research component of the total project cannot exceed 50 percent of the funding requested from MFH.
- Social Services: Although MFH views health as a broad and inclusive concept, funded projects combining health and social services elements must have a strong health component. Programs must clearly identify and quantify health outcomes and the majority of the funding requested must be for expenditures clearly identified with health services delivery or prevention of disease.
Excluded Costs and Activities
MFH will not fund the following types of activities and expenses:
- Basic biomedical research not part of a MFH-defined grant program
- Capital campaigns
- Direct support of an individual’s medical care, education or training
- Endowment building or development campaigns
- Existing deficits incurred outside any MFH-funded project
- Lobbying of any kind directly supported by MFH grant funds
- Ongoing general operating expenses of established programs
- Purchase of health insurance for individuals or groups (other than as a part of employee fringe benefits on approved projects)
- Real estate acquisition
- Religious efforts
- Research on drug therapies or devices
- Restoration of funding cuts by government or other organizations
Organizations Eligible for MFH Support
The following types of organizations are eligible to seek funding from MFH:
- Nonprofit corporations that are exempt from Federal income tax under provisions of Section 501(c)(3) of the IRS Code. Organizations may call 1.877.829.5500 for a copy of the IRS tax determination letter for their organization.
- State or local government agencies, provided MFH is assured that its support will not supplant existing funding for activities for which MFH support is requested and that the recipient governmental agency assumes an increasing portion of the cost of such projects over the period of MFH support.
- Applicants that are registered to conduct business in the state of Missouri and classified by the state as being in good standing. Applicants not in good standing will not be considered for funding. An organization can check its standing with the state of Missouri through the Secretary of State by clicking here.
- To be eligible for support, applicants and the majority of the target population served must be located within the MFH service area, which includes 84 counties and the city of St. Louis.
Note: Total Foundation funding cannot exceed 25% of an organization’s annual operating expense. Each year the total annual funding from all MFH current grants/contracts with an organization as well as any proposed new funding is considered in calculating the 25% limit. In-kind expenses are not considered in determining the annual expense total.